Barnes & Thornburg LLP
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Welcome to the Barnes & Thornburg LLP Apply Online site, where law students, experienced attorneys and people seeking non-legal staff positions can view the latest opportunities. The key to our future is finding talented, motivated men and women who share our firm's values professionals who want to join us in combining the challenges and satisfactions of a high-quality legal practice with opportunities for rewarding family life, and civic and other participation in livable, economically vibrant communities.
View the open positions below and click on the corresponding boxes to submit an online application. You may also view more information about careers at Barnes & Thornburg by clicking here.

Atlanta
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Legal Administrative Float (Float Legal Secretary)  
Essential Job Duties & Responsibilities: Operates a computer and other standard office equipment; transcribes dictation as needed.Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence and other documents.Transcribes legal documents, correspondence and reports.Screens telephone calls and records messages according to procedures of the assigned desk.Handles incoming mail according to secretarial checklist. Submits conflict of interest checks and opens new files. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.Makes appointments for attorney(s), and adds to calendars, as requested.Processes bills and completes attorney or timekeeper diary, as requested.Performs overload typing, filing, photocopying, and receptionist relief as time permits and as requested.Ability to work a minimum of 40 hours a week, including evening hours as necessary.Perform others duties as assigned.Knowledge, Skills & Abilities Required:Proficiency in MS Word, Outlook and Excel.Familiarity with litigation rules and procedures in both state and federal court.Ability to electronically file legal documents.Ability to organize, prioritize and complete numerous tasks under time constraints.Ability to proofread typed material for grammatical, typographical and spelling errors.Possess interpersonal skills necessary to communicate with tact and courtesy with a diverse group of clients, attorneys and staff. Exhibit flexibility to easily adjust to a variety of department procedures and desk setups as may be required for each assignment. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.EOE
Legal Secretary, Intellectual Property & Corporate  
Legal Secretary, Intellectual Property & Corporate
Our Atlanta office located in the Buckhead area seeks a Legal Secretary with 3-5 years of recent intellectual property and corporate/ business transactional experience.  Strong administrative and organizational skills are required.  Experience in patent preparation and prosecution (transactional) are necessary.  Trademark experience is a plus.  Familiarity with preparing, coordinating and filing patent applications with the USPTO is essential.   Additional responsibilities include preparing legal documents and correspondence, formation of corporate entities, maintaining corporate minute books, obtaining incorporation-related documents from various states.  Must be flexible, detail-oriented, able to take initiative and manage multiple tasks and priorities in a fast-paced but friendly environmental.   


ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Operates a computer, word processor and typewriter; transcribes dictation as needed.
  • Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
  • Screens telephone calls and records messages.
  • Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  • Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
  • Makes appointments for attorney(s).
  • Processes bills; proofs billing sheets; reviews and edits bills.
  • Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner.
  • Performs legal assistant duties as requested.
  • Performs overload typing, filing, photocopying, or reception relief as time permits and as request by other attorneys, the Human Resource Director or the Administrator.


KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
  • Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • Approximately one to two years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
  • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread typed material for grammatical, typographical or spelling errors.
  • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
  • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
  • Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

EOE


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